**Personal Information Protection Policy**
**Enactment Date: February 1, 2024**
**Last Revised Date: February 1, 2024**
PROGRE Ltd(hereinafter referred to as "the Company") recognizes that the protection of personal information and specific personal information is a critical responsibility. Therefore, based on our philosophy of personal information protection and our self-imposed code of conduct, we have established a personal information protection management system to embody the policy outlined below. We declare that we will continuously improve this system with the cooperation of the entire company while being aware of the latest IT technology trends, changes in social demands, and fluctuations in the business environment.
1. The Company will acquire, use, and provide personal information appropriately, considering the content and scale of its business, and will not handle personal information beyond the scope necessary to achieve specified usage purposes. Measures will be taken to ensure this.
2. The Company will comply with laws, national guidelines, and other norms concerning the handling of personal information.
3. The Company will establish and continually improve regulations and systems to prevent risks such as leakage, loss, or damage of personal information. In the event of an incident, corrective measures will be promptly taken.
4. The Company will respond swiftly and sincerely to complaints and consultations regarding the handling of personal information.
5. The personal information protection management system will be reviewed and continuously improved in a timely and appropriate manner, taking into account changes in the environment surrounding the Company and actual conditions.
**PROGRE Ltd**
**CEO: Michiru Ito**
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**Contact for Personal Information Protection Policy and Complaints/Consultations Regarding Personal Information:**
〒151-0053
The Parkrex Yoyogi, 1F, 1-47-9 Yoyogi, Shibuya-ku, Tokyo, Japan
PROGRE Ltd, Personal Information Inquiry Desk
Email: michiru.ito@pro-gre.co.jp
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**Handling of Personal Information**
**Purpose of Using Personal Information:**
The Company will use acquired personal information for the following purposes.
1. Personal Information of Customers:
- Customer personal information will be used to provide services in our staffing business, contact customers, provide related after-sales services, and inform customers of new products and services.
2. Personal Information of Inquirers and Requesters of Materials:
- Personal information of those making inquiries about our various businesses will be used to respond to their inquiries.
- Personal information will be used to send requested materials.
3. Personal Information of Shareholders:
- Personal information of shareholders will be used for communication, provision of various information, shareholder management, and related operations.
4. Personal Information of Job Applicants:
- Personal information of job applicants will be used for recruitment selection and related communication.
5. Personal Information of Employees:
- Personal information will be used for personnel labor management, business management, welfare, health management, and security management.
6. Personal Identification Number Information Provided:
- Personal identification number information will be used for legally specified purposes such as "social insurance procedures" and "tax processing."
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**Notification of Matters Regarding Retained Personal Data and Third-Party Provision Records**
PROGRE Ltd(hereinafter referred to as "the Company") will inform you of the following matters regarding requests for disclosure, etc. (notification of purpose of use, disclosure, correction, addition, deletion, suspension of use, erasure, and suspension of provision to third parties) of retained personal data and requests for disclosure of third-party provision records.
1. Name, Address, and Name of Representative of the Company:
- Name: PROGRE Ltd
- Address: The Parkrex Yoyogi, 1F, 1-47-9 Yoyogi, Shibuya-ku, Tokyo, Japan
- Representative: Michiru Ito
2. Personal Information Protection Manager:
- CEO: Michiru Ito
- Contact: 03-4400-0729
3. Purpose of Using Retained Personal Data:
(1) Directly Acquired Customer Personal Information:
- Customer personal information will be used to provide services in our staffing business, contact customers, provide related after-sales services, and inform customers of new products and services.
(2) Personal Information of Inquirers and Requesters of Materials:
- Personal information of those making inquiries about our various businesses will be used to respond to their inquiries.
- Personal information will be used to send requested materials.
(3) Personal Information of Shareholders:
- Personal information of shareholders will be used for communication, provision of various information, shareholder management, and related operations.
(4) Directly Acquired Personal Information of Job Applicants:
- Personal information of job applicants will be used for recruitment selection and related communication.
(5) Personal Information of Employees:
- Personal information will be used for personnel labor management, business management, welfare, health management, and security management.
(6) Personal Identification Number Information of Employees and Their Dependents:
- Personal identification number information will be used for legally specified purposes such as "social insurance procedures" and "tax processing."
4. Contact for Complaints Regarding the Handling of Retained Personal Data:
- For inquiries regarding retained personal data, please contact the following office.
〒151-0053
The Parkrex Yoyogi, 1F, 1-47-9 Yoyogi, Shibuya-ku, Tokyo, Japan
PROGRE Ltd, Personal Information Inquiry Desk
Email: michiru.ito@pro-gre.co.jp
5. Recognized Personal Information Protection Organization to Which the Company Belongs:
- The Company does not belong to any recognized personal information protection organization.
6. Procedures for Disclosure, etc.:
- If you wish to request disclosure, etc., please contact the Personal Information Inquiry Desk above. We will explain the necessary procedures and send you the required application forms.
7. Measures Taken for Safe Management of Retained Personal Data:
- The Company has established regulations concerning the handling of personal information and specific personal information and regulations on safety measures, taking the following measures.
(1) Formulation of Basic Policy:
- A policy regarding the handling of personal information has been established and disseminated within the company as a personal information protection policy and made available to the public via our website.
(2) Establishment of Rules for Handling Personal Data:
- Procedures for handling personal information at each stage (acquisition, use, storage, provision, deletion, disposal) have been established, including roles and responsibilities of personnel involved, and these procedures are documented and disseminated within the company.
(3) Organizational Safety Management Measures:
- Regular self-inspections and fair internal audits by other departments or external parties are conducted regarding the handling of personal information.
- Access to personal information is restricted to designated employees.
(4) Human Safety Management Measures:
- Employees receive regular training on important matters regarding the handling of personal information.
- Employees are required to sign confidentiality agreements.
(5) Physical Safety Management Measures:
- Access to areas where personal information is handled is restricted to authorized personnel, and entry/exit control is implemented.
- Personal information is stored in locked cabinets or servers with access restrictions.
(6) Technical Safety Management Measures:
- Firewalls and other measures are in place to prevent unauthorized external access to servers. Measures are also in place to protect against computer viruses and other malicious software.
- Measures such as encryption are implemented to prevent information leakage during data transfer.
(7) Understanding External Environment:
- When handling personal data in foreign countries, the Company analyzes and understands the external environment, including applicable laws in those countries, and implements necessary safety management measures.
